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Coordinated Cooperative Collection Development Plan

• Coordinated cooperative collection development, as defined by the ALA's A Guide to Coordinated and Cooperative Collection Development Among Libraries, is "Cooperation, coordination or sharing in the development and management of collections by two or more libraries making an agreement for this purpose". Collection development and management is "the process of acquiring materials, developing collections, managing the growth and maintenance of collections in a cost-and-user beneficial way. The functions of collection planning, analysis or evaluation, selection, effective procurement of materials, review of collections for preservation, storage, discard, and other functions designed to make library collection as useful and effective as possible, are included."

GOAL:

• Coordinated Cooperative Collection Development is for the purpose of strengthening the overall breadth and depth of collection resources available for resource sharing between member school district libraries throughout the school library system.

SUBJECT AREA SELECTION CRITERIA:

• Each participating library selects an area/areas (based on Dewey classification) of their resource collection to develop. These would be loanable resources and include all resource formats though emphasis is on monographs and periodicals. The criteria for selection are:

• An area that is currently developed above the norm in order to respond to specific district needs. This will provide the school with an exceptional depth of development in one or more areas.

• An area targeted for extraordinary growth due to a demonstrable change in the curriculum or teacher needs. This will provide the school with an exceptional depth of development in one or more areas.

• Areas chosen should be viewed as moving toward completion of a system wide ‘collection’ of subject areas that are above average in depth so that the successful resource sharing opportunities span a wide breadth of the Dewey subject range.

SCOPE:

• All participants in the Washington - Saratoga - Warren - Hamilton - Essex BOCES School Library System are invited to participate.

GUIDELINES:

• Each school library shall choose no more than three subject areas for collection.

• No subject area shall be chosen by more than three libraries unless a valid argument can be made for need for materials on all reading levels.

• Participants should use a collection analysis tool designed to determine subject area strengths.

• Participants requesting an additional subject area should submit the request in writing to the SLS office by October 30^{th of the current school year for committee review. Reasons for this would be to meet the maximum of three subject areas or because circumstances render the current choice unfeasible, The request should include a description of the current collection and the rationale for the change or addition to the collection.}

• All subject areas shall be available for reassignment at three-year intervals. The last subject revision was approved 04/30/2001 to go into effect for the 2001-2002 school year. The next period for subject area reassignment should be in the spring of 2004 for the 2004-2005 school year.

• Members who have chosen subject area responsibilities and commit to the plan can allocate funds in the 527 Library Automation CoSer to purchase materials. The materials purchased must be in the CCCD subject area and will be aidable.

COMMITMENTS:

• Schools will loan the materials in their designated subject areas to other members if loan at that time does not interfere with the instructional needs of the school.

• Schools are required to send MARC records for materials purchased through CCCD to the SLS for inclusion in the regional online catalog during the school year of purchase. Schools will need to commit funding for that purpose.

GOVERNANCE:

• The Elementary, Secondary and K-12 clusters shall each choose two representatives to participate in a six member CCCD Governance Committee.

• The CCCD Governance Committee shall review the plan for amendment and revision every three years.

• The CCCD Governance Committee shall determine a process for each three-year revision so that participants have an equitable opportunity to select subject areas appropriate for their collections. This process shall include the use of a collection analysis tool.

• The CCCD Governance Committee shall revisit the plan once a year in November ^{to expand the areas covered if curricular initiatives indicate it is warranted and to examine requests from participants that need review.}

• At that time, schools who have not selected three subject areas shall have submitted a formal request for additional areas not to exceed three areas.

• The School Library System Council reviews and votes on the plan.

Note: The plan has been revisited in 1995, 1998 Revised March 2003