Exceptional Learners Division (Instructional/Non-Instructional) » Information Processing Specialist (Long-term Clerical Substitute)

Information Processing Specialist (Long-term Clerical Substitute)

Position: Information Processing Specialist (IPS) (Clerical)
Job Number: WSWN0221220-0000 (click to apply)
Program: Exceptional Learner's Division
Category: Non-Instructional
Location: F. Donald Meyers Education Center, Saratoga Springs
Position Status: Full-Time (Long-term Substitute)
Salary: As per SABEA SRP Contract-Based on Experience
Position Start Date: March 7, 2022
Job Posting Start Date: February 28, 2022
Application Deadline: Until filled


  1. Graduation from a regionally accredited New York State registered college with an associate degree in secretarial science, secretary and office studies, secretarial arts, secretarial technology, business office technology, computer technology or related field; OR
  2. Graduation from high school and two years of experience in the operation of information processing equipment*; OR
  3. Three years of experience in the operation of information processing equipment*; OR
  4. An equivalent combination of training and experience as defined by the limits of (A),(B), and (C) above.

*Operation of information processing equipment is defined to mean the operation of a microcomputer or mainframe terminal utilizing word processing, database management, and spreadsheet software and related peripheral equipment including printer, scanner, and modem.

Note: Vacancies are filled by a certified list provided by Washington County Civil Service. Should no certified list be available, candidates appointed to this position will be serving in a provisional appointment in accordance with New York State Civil Service Law. The candidate must successfully complete a competitive examination and be eligible for appointment in accordance with Civil Service Law and the Civil Service Rules for Washington County to obtain a permanent appointment.




This clerical position involves responsibility to process information by operating a terminal linked to a mainframe computer or networked or stand-alone micro-computer in accordance with programmed instructions by manipulation of a standard alpha-numeric keyboard and related peripheral equipment to record, edit, store, revise and retrieve correspondence, reports, statistical, accounting and a variety of other forms of data. This position does not involve responsibilities in the areas of computer programming or systems analysis.  

However, an incumbent may modify or merge existing software or another programming language in accomplishing information processing functions. Additionally, when not engaged in equipment operation, an incumbent performs a variety of clerical duties.  In order to be classified as an Information Processing Specialist, the position must have responsibility for operating the computer and related equipment approximately 70% or more of the work time for the primary purpose of database management, but also to include word processing and spreadsheet applications. Positions utilizing the equipment less than approximately 70% of the work time are classified in another appropriate clerical series based on duties and responsibilities performed. The work is performed under the general supervision of a higher-level employee. The incumbent does related work as required.

  • External Applicants

    In addition to the application in the Online Application System (OLAS)

    • Letter of Interest
    • Updated Resume
    • Copy of all college transcripts (Official) Please send two copies to the address below. 
    • Three (3) written professional letters of reference (references MUST be signed; at least two (2) of the three (3) references must be from outside WSWHE BOCES). 

    External Applicants are all other applicants: non-BOCES staff, substitutes, etc. 

You can either attach these items to your OLAS application or mail them to the address below:
Office of Personnel/HR
RE: Job Application 
267 Ballard Road, Suite 5
Wilton, NY 12831

 For questions regarding employment, please email: [email protected].     

NOTICE TO ALL CANDIDATES: A fingerprint supported criminal history background check is required by law for employment in New York State schools. Prospective BOCES employees who do not hold NYS fingerprint clearance must be fingerprinted and cleared prior to employment with BOCES and are responsible for all fees associated with fingerprinting.

The Washington-Saratoga-Warren-Hamilton-Essex BOCES does not discriminate in its programs and activities, including employment and admission as applicable, on the basis of actual or perceived race, color, creed, sex, sexual orientation, national origin, religion, age, economic status, marital status, veterans' status, political affiliation, domestic victim status, use of a guide dog, hearing dog or service dog, disability, or other classifications protected under federal or state law, and provides equal access to the Boy Scouts and other designated youth groups. The designated district compliance officer(s) will coordinate compliance with the nondiscrimination requirements of Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, as amended, the Boy Scouts of America Equal Access Act, and the New York State Human Rights Law. The BOCES Civil Rights Compliance Officer is: Turina Parker, Washington-Saratoga-Warren-Hamilton-Essex BOCES 267 Ballard Road, Suite 5, Wilton, NY 12831. phone: (518) 581-3716, email: [email protected]. Complaints may also be filed with the Office for Civil Rights, New York Office, U.S. Department of Education, 32 Old Slip, 26th Floor, New York, NY 10005-2500, phone (646) 428-3800, fax (646) 428-3843