Washington County Fair Facilities & Logistics Coordinator

Position:	Washington County Fair Facilities & Logistics Coordinator
Category:	Internal Applicants Only
Location:	F. Donald Myers Education Center, Saratoga Springs Southern Adirondack Education Center, Hudson Falls Washington County Fair Grounds
Position Status:	Stipend Position
Job Number:	Internal Applicants Only
Months per Year:	The position will run from April 10, 2025, through September 30, 2025
Salary:	$2,400 Stipend Position
Job Posting Start Date:	February 25, 2025
Position Start Date:	April 10, 2025
Application Deadline:	April 7, 2025

Qualifications:

Highly organized
Timely and responsive
Excellent communication skills
Demonstrated ability to plan (long-term and short-term) and execute effectively.
Excellent leadership skills and ability to delegate, while actively contributing in a collaborative environment.

Responsibilities:

Position Function:

Under the direction of the Senior Executive Officer, and in collaboration with the Washington County Fair (WCF) Coordinator; WCF Facilities & Logistics Coordinator will be responsible for the collection, delivery, set-up, removal, and return of all materials, equipment, and supplies for the WSWHE BOCES fair tent/booth.

Responsibilities:

Attend all meetings held by the WCF Coordinator to identify and plan demonstrations for the Fair.
Obtain a list of all materials and equipment from the WCF Coordinator for the booth set-up and coordinator the acquisition of the items needed for the time required.
Obtain a list of all materials and equipment from each trade being represented/participating in the fair and coordinate the acquisition of the materials/equipment for the time required.
Communicate any budgetary needs to the WCF Coordinator.
Determine the schedule of delivery for all materials and equipment to fairgrounds.
Arrange transportation and orchestrate deliveries to meet the needed deadlines for the materials and equipment.
Assist with set-up of WSWHE BOCES fair tent/booth in coordination with WCF Coordinator prior to the fair opening.
In conjunction with the instructor responsible for each demonstration, assist with set-up for each demonstration.
Be on-site at fairgrounds daily (minimum of 2 hours in the AM) to "open" tent/booth, ensuring it is ready for booth volunteers and demonstrations for each day, and (minimum of 2 hours in the PM) to "close" tent/booth at end of each day.
In the event of inclement weather, assure that tent/booth, materials and equipment are safely stored/secured.
Coordinate with WCL Coordinator the removal and return of supplies, materials, and equipment once they are no longer needed for demonstrations.
Disassemble tent/booth and pack all supplies and materials for return to the appropriate BOCES campus.
Arrange transportation and orchestrate the return of all equipment to its appropriate BOCES campus.

The majority of the work for this position will be conducted outside of normal work hours.

Application Procedure:

Internal Applicants

Internal Applicants interested in this extra duties position:

Email letter of interest and updated resume to:

- [email protected]
- With the Subject Line: Washington County Fair Facilities & Logisitics Coordinator

Questions about this position, please contact Office of Personnel/HR
via email at: [email protected]
via phone at: 518-581-3358